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Process and Procedures for Cat C Procurements using the Negotiated Tendering Procedure
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Sign offs points are a recommendation only
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Scottish Procurement Policy Handbook |
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| EU Timescales |
Sector Procurement Manual |
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Guidance for Negotiated Tendering |
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Part One: Negotiated Procedure with call for competition |
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Project Start Up |
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ePS Planning |
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ePS Process Flowchart |
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User Group Operating Model |
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User Group Code of Conduct |
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Project Planning |
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Risk Management |
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Commodity Profile & Strategy
& Procurement Timetable |
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Commodity Profile & Strategy |
Sign-Off |
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Negotiated Tendering Rationale (with call for competition) |
Sign-Off |
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Project Plan |
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EU Procurement Rules Guidance |
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| Issue OJEU Advert |
Advert |
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37 days or
37 days PIN
(reduce by 7 days
if electronic) |
Contract Notice Guidance |
Sign-Off |
| Public Contracts Scotland Portal |
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| Letter to Potential Tenderer(s) |
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Bidders' Conference |
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Corrigendum (through SIMAP) |
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Corrigendum (through PCS) |
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| Receipt of PQQ |
Pre Qualification Questionnaire |
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PQQ Guidance Note |
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Cover Letter |
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PQQ Template |
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CSR Questionnaire - PQQ |
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PQQ User Group Scoring Sheet |
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Reference Request |
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Financial Analysis of Accounts |
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PQQ Shortlist Recommendation Report |
Sign-Off |
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Regret Letter |
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Debriefing Template |
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Part 2: Negotiation Stage with and without a call for competition |
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Negotiation Stage |
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Negotiated Tendering Rationale (without call for competion) |
Sign-Off |
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Negotiation Stage Summary |
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Award Recommendation |
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Award Recommendation Report |
Sign-Off |
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| Mandatory Standstill |
Standstill Period |
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Notification of Award Letter to Successful Tenderer(s) |
Sign-Off |
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10 days |
Notification Letter to Unsuccessful Tenderer(s) |
Sign-Off |
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Notification Letter to PQQ Applicants |
Sign-Off |
| Award Contract/ |
Award Letter |
Sign-Off |
| Framework Agreement |
Debriefing Template |
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Non Standstill Period |
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Award Letter Non Standstill Period |
Sign-Off |
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Regret Letter Non Standstill Period |
Sign-Off |
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Debriefing Template |
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Dissemination |
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Buyer's Guide |
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CuPID Administrator Guide |
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Commodity Action Report |
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Contract Register |
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End of Project/Lessons Learned |
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End of Procurement Report |
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| Award Notice |
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48 days |
OJEU Award notice |
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Contract Award Notice Guidance |
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Public Contracts Scotland Portal |
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| Submit OJEU Award Notice |
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